Terms and Conditions

Effective Date: January 1, 2025
Last Updated: September 16, 2025

Preamble

These Terms of Service (“Terms” or “Agreement”) govern the contractual relationship between Seachios® Marine Services (“Seachios,” “Company,” “we,” “our,” or “us”) and the contracting party (“Client,” “you,” or “your”). By accessing, contracting, or otherwise engaging with our maritime, technical, or digital services (collectively, the “Services”), you expressly acknowledge, declare, and agree to be legally bound by these Terms.

These Terms represent a comprehensive, binding, and enforceable corporate framework. If you do not accept these Terms in their entirety, you are strictly prohibited from utilizing our Services and must immediately discontinue any use thereof.

1. Scope of Services

Seachios provides specialized, mission-critical, and compliance-driven maritime services, which include, but are not limited to:

• Shipowner and Charterer Support: Strategic consultancy, operational assistance, and full-scale vessel management solutions.

• Cargo Hold Cleaning and Maintenance: Certified cleaning and maintenance services aligned with the strictest international safety and environmental standards.

• Inspection and Certification: Including anchor and chain calibration, hull integrity surveys, and ultrasonic thickness measurements.

• Fuel Management and Environmental Control: MARPOL-compliant waste management solutions, low-sulfur fuel supply, and sustainability protocols.

All Services are executed under strict compliance with international maritime conventions, regional regulations, and industry best practices, ensuring operational integrity, corporate governance, and regulatory alignment.

2. Eligibility and Authorized Use

• Corporate Eligibility: Our Services are exclusively directed to corporate entities, shipowners, charterers, and legally established maritime stakeholders.

• Contractual Authority: By engaging our Services, you represent and warrant that you are duly authorized to bind your company, entity, or organization.

• Prohibited Parties: Individuals or entities subject to sanctions, embargoes, or restrictions imposed by the United Nations, European Union, United States, Brazil, or other competent jurisdictions are expressly barred from accessing or benefiting from our Services.

3. Client Responsibilities

Clients engaging our Services shall, without limitation:

• Legal & Regulatory Compliance: Ensure full adherence to applicable maritime legislation, environmental obligations, and safety regulations.

• Accuracy of Information: Provide Seachios with complete, truthful, and up-to-date information essential for service execution.

• Access & Operational Support: Guarantee our personnel and subcontractors safe, unrestricted access to vessels, facilities, or equipment, as reasonably required.

• Safety & Security: Uphold the duty of care to safeguard Seachios’ personnel and ensure a risk-free operational environment.

Failure to comply with these obligations may constitute a material breach of these Terms.

4. Regulatory Compliance & Industry Standards

Seachios operates under the highest internationally recognized regulatory frameworks, including but not limited to:

• MARPOL – International Convention for the Prevention of Pollution from Ships.

• SOLAS – Safety of Life at Sea Convention.

• ISM Code – International Safety Management Code for safe operation of ships.

• ISO 9001 – Quality Management Systems.

Our services are designed to support clients in achieving regulatory compliance, audit-readiness, and operational excellence.

5. Intellectual Property Rights

• Ownership: All methodologies, certifications, reports, databases, software, and tools generated under our Services remain the exclusive intellectual property of Seachios or its licensors.

• Limited License: Clients are granted a restricted, non-exclusive, non-transferable license to utilize deliverables solely for internal or regulatory use.

• Restrictions: Any reproduction, distribution, sublicensing, or commercial use outside the agreed scope is strictly prohibited without prior written authorization.

6. Fees, Invoicing & Payment Terms

• Service Fees: Fees shall be contractually defined in individual service agreements or invoicing instruments.

• Payment Obligation: Unless otherwise agreed, all invoices must be settled within 15 (fifteen) calendar days of issuance.

• Late Payments: Overdue balances shall accrue interest at 6.5% per month or the maximum rate permissible under applicable law.

• Taxation: All taxes, duties, and levies are the sole responsibility of the Client.

7. Data Privacy & Information Security

Seachios recognizes the strategic importance of data protection. All personal, operational, and confidential data shall be processed in compliance with:

• GDPR – General Data Protection Regulation (European Union).

• LGPD – Lei Geral de Proteção de Dados (Brazil).

• CCPA – California Consumer Privacy Act (United States).

Seachios implements robust cybersecurity and governance protocols to preserve confidentiality, integrity, and availability of client data.

8. Limitation of Liability

To the maximum extent permitted by law:

• Exclusions: Seachios shall not be liable for indirect, consequential, punitive, or incidental damages, including but not limited to financial loss, operational delays, or reputational harm.

• Operational Risk: Client acknowledges that maritime operations inherently involve risk and assumes responsibility for adequate insurance coverage.

• Liability Cap: Seachios’ aggregate liability shall be strictly capped at the total amount paid by the Client for the specific Service giving rise to the claim.

9. Force Majeure

Seachios shall not be held liable for non-performance or delays arising from events beyond reasonable control, including but not limited to:

• Acts of God (storms, hurricanes, earthquakes, floods).

• Acts of war, piracy, terrorism, or political unrest.

• Strikes, labor disputes, or embargoes.

• Systemic cyberattacks or catastrophic IT disruptions.

10. Termination & Suspension

• By Seachios: We reserve the right to suspend or terminate Services immediately in the event of breach of contract, legal violations, or non-payment.

• By Client: Clients may terminate Services upon written notice, subject to contractual obligations, cancellation penalties, and outstanding payments.

• Post-Termination Obligations: All accrued rights, liabilities, and financial obligations survive termination.

11. Governing Law & Dispute Resolution

• Governing Law: These Terms are governed by the laws of Brazil, supplemented by international maritime conventions.

• Arbitration: Disputes shall be resolved through binding arbitration under ICC or UNCITRAL rules, seated in Santos, Brazil, in Portuguese or English.

• Judicial Jurisdiction: Should arbitration be unavailable, disputes fall under the exclusive jurisdiction of the courts of Santos, Brazil.

• Urgent Relief: Nothing prevents either party from seeking interim or injunctive relief before a competent court.

12. Corporate Commitment to Safety & Sustainability

Seachios upholds a zero-compromise policy with regard to:

• Safety Excellence: Implementation of advanced safety systems to protect all stakeholders.

• Environmental Stewardship: Proactive compliance with international sustainability directives and pollution-control initiatives.

• Corporate Social Responsibility (CSR): Contributing to the advancement of global maritime safety and ecological preservation.

13. Entire Agreement

This Agreement constitutes the entire, final, and exclusive agreement between the parties, superseding all prior negotiations, communications, or representations, whether oral or written. No modification shall be valid unless executed in formal written amendment duly signed by authorized representatives of both parties.

14. Contact Information

For inquiries regarding these Terms, please contact:

Seachios® Marine Services
Rua Visconde do Rio Branco, 67, Santos, Brazil
📧 Email: contact@seachiosbrazil.com
📞 Phone: +55 98 3022-7117